Outlook includes rule templates for common scenarios. Use these rule templates, or create design your own custom rules. In order to create rules this way, you will need Outlook 2013 or after installed on your PC.
1. Click the 'File' tab followed by clicking ' Manage Rules & Alerts'.
2. In the 'Rules and Alerts' box, on the 'Email Rules tab click new rule.
3. Under 'Step 1: Select a Template', select the template that you want from the 'Stay Organised' or 'Stay Up to Date' list of templates.
4. Under 'Step 2: Edit the Rule Description, click an underlined value. For example, if you click the 'People or Public Group' link, the Address Book opens. Then click 'Next' once you have selected the contacts to correspond with your rule/s.
5. Under 'Step 1: Select Condition(s)', select the conditions that you want then messages to meet for the rule to apply.
6. Under 'Step 2: Edit the Rule Description', click an underlined value for any for condition that you added, and then specify the value. Then click Next
7. Under 'Step 1: Select Exception(s)', select any exceptions to the rule, and then click .Next'
8. Under 'Step 2: Edit the Rule Description' click an underlined value for any exception that you added, and then specify the value, followed by clicking 'Next'
9. Under 'Step 1: Specify a Name for this Rule', enter an appropriate name for the rule.
10. Under 'Step 2: Setup Rule Options' select the check boxes for the options you want.
11. If you'd like the rule to apply to existing emails, select 'Run this Rule now on Messages Already in Inbox'.
12. Once you are happy with your created rule, click 'Finish'.