This article provide guidance on how to create a signature within the Office 365 Outlook Application.


  1. Open Outlook
  2. Click New Mail and Click Signature > Signatures 
  3. Click New
  4. If you want copy the format of another signature and tweak then you can do this by copying the Signature within an existing email you have in your Inbox.  
  5. Highlight all the text you want to add to your Signature and copy
  6. In the "New Signature" window ensure the cursor in flash and right click and Paste
  7. The copied information will be inserted
  8. Edit the Text as required e.g. Inserting or changing your name/role/contact details.
  9. Click OK
  10. Ensure you set where the Signatures will be shown.  (1) Select the account - the default will be selected.  (2) New Messages and (3) if you want to append the signature to a reply or forward.
  11. Close and create a new email and the signature will be inserted.